Directing a Study Abroad Program

Faculty Resoruces

The Office of Study Abroad (OSA) is excited that you are interested in developing a study abroad program. The information here should help you create the program, attract students, and have a successful study abroad experience.


  • Spring Break 2019 programs - proposal due July 16, 2018
  • Summer 2019 programs - proposal due September 10, 2018
  1. Getting Started

    Summer Prior to Program
  2. Proposal is Approved

    • Begin recruiting students to participate in your program through directed emails, interest meetings, class visits, social media, and tabling.
    • Submit all contracts to the Office of Procurement and Contracts.
    • Begin UCCC approval process for courses not listed in the course catalog.
    • Participate in OSA’s Fall Study Abroad Fair in the Union.
    • Keep in contact with your Coordinator to be sure we have all the necessary information.
  3. Application is Live

    • Continue recruitment efforts.
    • Participate in OSA’s Spring Study Abroad Fair.
    • Begin reviewing student applications.
    • Complete your A-04 International Travel Form.
  4. Application Deadline Hits

    • Accept student to your program.
    • OSA will transfer your Program Fees to your department. Once you receive the funds, begin to make payments for your program.
    • Encourage students to complete their applications, so OSA can give them permission to register in your course.
    • Hold a Pre-Departure Meeting for your students before they go home for the summer.
    • Remind students to attend one of the mandatory in-person Outbound Orientation sessions.
  5. Pre-Departure

    • Touch base with OSA to confirm that we have all the necessary information regarding your program.
    • Complete the STEP Information Request Form and International Insurance Information Request Form.
  6. Depart!